Our Policies | greenwichpandc

Our Policies - Website & Social Media

Privacy Policy

Internet Privacy Policy

This website is operated by the Greenwich Public School Parents & Citizens Association (GPS P&C ) and will be referred to as we, our, and us in this Internet Privacy Policy. By using this site, you agree to the Internet Privacy Policy of this website (greenwichpandc.com), which is set out on this page.

The Internet Privacy policy relates to the collection and use of personal information you may supply to us through your conduct on the website.

We reserve the right, at our discretion, to modify or remove portions of this Internet Privacy Policy at any time. This Internet Privacy Policy is in addition to any other terms and conditions applicable to this website. We do not make any representations about third party websites that may be linked to this website.

We recognise the importance of protecting the privacy of information collected about visitors to our website, in particular information that is capable of identifying an individual (personal information). This Internet Privacy Policy governs the manner in which your personal information is obtained through the website. This Internet Privacy Policy should be reviewed periodically so you are updated on any changes.

We welcome your comments and feedback, contact us at greenwichpandc@gmail.com

Child Protection Policy

The GPS P&C follows a strict policy of seeking parent/guardian permission before using images which show children on the GPS P&C website.

No other private information about children is ever published on the website such as surnames or contact details.

Where permission is granted by parents/guardians, the GPS P&C operates the following policy on its website regarding the use of photographs, to ensure the privacy and safety of children attending Greenwich Public School:

Where children are named, only their first names are given;
Where a child is named, no photograph of that child is displayed;
Where a photograph is used which shows a child, no name is displayed.

By observing these points, the GPS P&C ensures that visitors to the website cannot link images of children to names of children.

When choosing photographs for the website, the GPS P&C is mindful of the way children may appear in them, and will not include images which are in any way inappropriate, such as close-up portrait shots of individual children.

Personal Information

Personal information about visitors to our website is collected only when knowingly and voluntarily submitted. For example, we may need to collect such information to provide you with further services or to answer or forward any request or enquiries. It is our intention that this policy will protect your personal information from being dealt with in any way that is inconsistent with applicable privacy laws in Australia.

Use of Information

Personal information that visitors submit to our site is used only for the purpose for which it is submitted or for such secondary purposes that are related to the primary purpose, unless we disclose other uses in this Internet Privacy Policy or at the time of collection. Copies of correspondence sent from the website, that may contain Personal information, are stored as archives for record-keeping and backup purposes only.

Disclosure

Apart from where you have consented or disclosure is necessary to achieve the purpose for which it was submitted, personal information may be disclosed in special situations where we have reason to believe that doing so is necessary to identify, contact or bring legal action against anyone damaging, injuring, or interfering (intentionally or unintentionally) with our rights or property, users, or anyone else who could be harmed by such activities. Also, we may disclose personal information when we believe in good faith that the law requires disclosure.

We may engage third parties to provide you with goods or services on your behalf. In that circumstance, we may disclose your personal information to those third parties in order to meet your request for goods and services.

Security

We strive to ensure the security, integrity and privacy of personal information submitted to our site. Unfortunately, no data transmission over the internet can be guaranteed to be totally secure. However, we endeavour to take all reasonable steps to protect the personal information you may transmit to us or from our online products and services.

In addition, our employees and the contractors who provide services related to our information systems are obliged to respect the confidentiality of any personal information held by us. However, we will not be held responsible for events arising from unauthorised access to your personal information.

Cookies are data that a website transfers to an individual’s hard drive for record-keeping purposes. Cookies, which are industry standard and are used by most websites, including those operated by us, can facilitate a users ongoing access to and use of that site. They allow us to customise the website to your needs. If you do not want information collected through the use of Cookies, there is a simple procedure in most browsers that allows you to deny or accept the Cookie feature.

Access to Information

We will endeavour to take all reasonable steps to keep secure any information which we hold about you, and to keep this information accurate and up to date. If, at any time, you discover that the information held about you is incorrect, you may contact us to have the information corrected.

In addition, our employees and the contractors who provide service related to our information systems are obliged to respect the confidentiality of any personal information held by us.

Links to Other Sites

We provide links to websites outside of our website, as well as to third party websites. These linked sites are not under our control, and we cannot accept responsibility for the conduct of companies linked to our website.

Problems or Questions

If we become aware of any ongoing concerns or problems with our website, we will take these issues seriously and work to address these concerns.

If you have any further queries relating to our Internet Privacy Policy, or you have a problem or complaint, please contact us at greenwichpandc@gmail.com .

For more information about privacy issues in Australia and protecting your privacy, visit the Australian Privacy Commissioners website at www.privacy.org.au

Terms of Use

Website Terms of Use

This website is operated by the Greenwich Public School Parents & Citizens (GPS P&C) and will be referred to as we, our, and us in this Terms of Use Policy. By using this site, you agree to the Terms of Use of this website (greenwichpandc.com), which is set out on this page.

Using our Website

When using this website, you agree to be legally bound by these terms and conditions as they may be modified and posted on our website from time to time.

Without prejudice to the above, by using or accessing our website, you agree to be legally bound by these terms and conditions of use as they apply to your use or access to our website.

If you do not wish to be bound by these terms and conditions, then you may not use our website.

Applicability of Online Materials

Unless otherwise specified, the materials published on our website are presented solely for your private, personal and non-commercial use.

We have used our reasonable endeavours to ensure that our website complies with Australian Law. However, we make no representations that the materials on our website are appropriate or available for use in locations outside Australia.

The contents of our website are protected by international copyright laws and other intellectual property rights. We, or other third party licensors, are the owners of these rights. All product and company names and logos mentioned in our website are the trademarks, service marks or trading names of their respective owners, including us. You may download material from our website for the sole purpose of using it as an information resource.

Linked Sites

We make no representation whatsoever about any other website which you may access through our website or which may ink to our website. When you access any other website you understand that it is independent from us and that we have no control over the content or availability of that website. In addition, a link to any other site does not mean we endorse or except any responsibility for the content, or the use of, such a website and we shall not be liable for any loss or damage caused or alleged to be caused by or in connection with the use of or reliance of any content, good or services available on or through any other website or resource.

Availability of our website

We will try and make our website available but cannot guarantee that our website will operate continuously or without interruption or is error free and can accept no liability for its unavailability. You must not attempt to interfere with the property working of our website and, in particular, you must not attempt to circumvent security, tamper with, hack into or to otherwise disrupt any computer system, server, website, router or any other internet connected device.

We reserve the right to alter, suspend, or discontinue any aspect of our website or the content or services available through it, including your access to it. We are committed to safe-guarding the privacy of our users. We take your privacy very seriously and it is important to us that you can use and enjoy our website without having to compromise your privacy in any way.

Facebook Policy

In addition to the Social Media Policy, adopted in May 2017, this Facebook policy is aimed at providing a set of rules and guidelines that will help implement and maintain an official Greenwich Public School Parents & Citizens Association (GPS P&C) Facebook group, allowing for effective and positive two-way communication between the committee and parents.

GPS P&C Facebook Group

Aim

To provide a method of informing the school community about matters relating to the GPS P&C and the sub committees including but not limited to fundraising, events, reminders, uniform and canteen updates, banking, gardening bees and volunteers as well as school and community updates.

Implementation

The GPS P&C Facebook group (hereafter referred to as the “Group”) will be run and administered by a member (or members) of the committee. Administrators will be set up to post and act on behalf of the committee.
It will be made available to current parents and school community members pending a request to join. It will be a private group.
A yearly audit will be done to review parents and community members to make sure they are still involved with the school.
Parents are able to leave the group at any time and are encouraged to do so once their child(ren) are no longer students.
All users (following or commenting) interacting with the Group, must do so using an identifiable Facebook account.
The Group is to be used for positive purposes only.
It will be non-commercial unless school / committee related or approved.
Offensive language and negativity will not be tolerated, parents are to follow the appropriate channels to resolve any grievances.
No references to GPS staff are to be made without permission.
Breach of any of these protocols may incur a warning, removal of comments and/or being blocked at the discretion of the Group administrators and the executive committee. Any warnings/consequences will be communicated by the group administrators on behalf of the committee (as GPS P&C, not as an individual).
Access to the group is a privilege not a right. GPS P&C reserves the right to restrict access and manage the page as deemed appropriate by the committee. GPS P&C reserves the right to delete the group should it see the need.
The Administrators are responsible for posting “status updates”. Staff, Committee or School Council representatives wishing to add information or other items (eg photos, videos or links) to the Group must forward such information to the Administrator with a request.
Content must be accurate and appropriate including photos or videos with no surnames and must have the necessary associated permissions, remembering that specific permission for allowing staff/student photos on Facebook must be obtained. This is the responsibility of the individual requesting the item to be added, not the Administrator of the group.
Users will not be able to author a posting of their own or load media such as videos or photos.
The non-negotiable rules will be included as part of the group page so parents are aware of their behavioural obligations.

GPS P&C Facebook Page

The current GPS P&C Facebook page, established in 2011 will remain active to allow for people to post publically, however it will not be updated with content.
It will be administered and monitored by a member (or members) of the committee. Administrators will be set up to post and act on behalf of the committee.
Users will be directed to join the Group to receive up to date information about the school community.
Contact details will be current and it will be monitored for any inappropriate content.

This Facebook policy is as adopted by the Greenwich P&C Association general meeting on 26th July 2017.

Facebook Policy

Social Media Policy

Greenwich P&C Association is committed to providing a safe and healthy environment for all members of the school community. This includes ensuring effective and positive communications in all mediums.

Policy Objectives

The Greenwich P&C Association intend to utilise all forms of communication to promote the work of the P&C Association, the school and to engage community.

Responsibilities

The President (or other Officer position as identified) is responsible for the administration and moderating of all Greenwich P&C Association social media.

Social media is defined as a group of online applications such as social networking sites, wikis, blogs, microblogs, video and audio sharing sites, and message boards that allow people to easily publish, share and discuss content.

Purpose of social media is to facilitate conversations in a dialogue, an opportunity to promote, listen, share, collaborate and respond to our colleagues and communities.

In using social media all P&C members agree to follow Greenwich P&C Association policies including the Code of Conduct.

Members agree to be clear in representing the P&C Association. Where a member is not representing the P&C Association it should be made clear that comments are made by you as an individual. Members shall be mindful that your role with the Greenwich P&C Association
may create a connection between what you say online and the P&C Association itself. Identify yourself when discussing P&C Association related topics or issues.

Where a member uses social media they shall represent the P&C Association well and be sure that the content published is consistent with expected professional standards

Members shall be mindful that social media posts may have consequences where they are not appropriate. Will respect copyright and show respect for copyright laws and fair use of copyrighted materials owned by others, including user-generated content.

Members will be polite and considerate in all social media activities. Where a post is negative or brings disrepute to the P&C Association it shall be reported immediately to the moderator for removal. Where a party continues to post negative comments they may be blocked from the Greenwich P&C Association social media accounts.

Greenwich P&C Association has adopted this social media policy at a general meeting of the members on the 3rd day of May, 2017.